Simplifying HR operations with digital solutions.
Image Source: Lummi.ai
As a UX & UI designer at Red Dot Innovative, I was assigned to design a Human Resource Management System (HRMS) for a leading shipping company in Singapore.
Managing HR tasks can be complex, especially when systems are outdated. Shipping company’s current operations are entirely tracked using manual methods & Microsoft Excel-based data entry. The goal was to reduce administrative workload, improve user experience, and empower both employees and managers to take control of their HR-related tasks with ease.
My Role
UX Design, Visual Design
The Team
UX & UI Designer (Me), Product Manager
Year
2024
Understanding the problem
The outdated and disorganized manual processes create an inefficient and challenging work environment for both managers and employees. Employees and HR staff struggled with broken systems for managing personnel records, tracking performance, and handling payroll and leave requests. This led to frequent data entry errors, increased administrative workload, and a bad user experience.
Solution
To solve the challenges faced by the shipping company, we designed a user-friendly HRMS system with web and mobile applications. The system included key features like Employee Management, Leave, Attendance, Payrolls, Administration, and Appraisals.
“In compliance with a Non-Disclosure Agreement (NDA), the original design details cannot be disclosed. The designs presented have been modified to maintain confidentiality"
Image Source: Lummi.ai
What I design?
Here's a detailed walkthrough of the HRMS solution
👷🏻♂️ Employee Management
Centralised hub for managing employee profiles, roles, teams, and organisational structure.
👷🏻 Employee Account Details
The Employee Account Details section serves as a centralised hub where managers can view and manage employees personal and professional details.
🕙 Attendance Management
The Attendance Management feature is designed to track and manage employee attendance efficiently and accurately. It provides real-time data, reduces manual errors, and ensures transparency across the organization.
🗓️ Leave Management
The Leave Management feature streamlines the process of applying for leave, approving and tracking employee leave
Impact of digitalisation of HRMS operation
The implementation of the HRMS system had a transformative impact on both operational efficiency and the overall business performance of the company.
